General Terms and Conditions

I. Introductory Provisions

  1. Sports Royale, z.s., with its registered office at Příkop 843/4, Zábrdovice, 602 00 Brno, ID No.: 224 08 126, registered in the Association Register maintained by the Regional Court in Brno, Section C, Insert 50213 (hereinafter referred to as the “Organizer”), is the organizer of international youth sports tournaments (hereinafter referred to as the “event/events”).

  2. These contractual terms and conditions of the above-mentioned Organizer (hereinafter referred to as the “Terms”) regulate, in accordance with Section 1751 (1) of Act No. 89/2012 Coll., the Civil Code, the mutual rights and obligations arising between the Organizer and the participant (natural or legal person, hereinafter referred to as the “Participant”) in connection with or based on the registration for the event via the Organizer’s website, which is operated at the internet address sportsroyale.eu (hereinafter referred to as the “web interface”).

II. Applications and Participation

  1. Applications for the tournament must be submitted through the online registration form available on the Organizer’s website sportsroyale.eu. Each application must include complete team information (such as team name, country, contact person) and agreement with these Terms, along with any other necessary consents required for the proper organization of the event. Based on the Participant’s registration, the Organizer grants participation in the event and provides other ordered related services. By registering for the event via the web interface, the Participant confirms that they have reviewed these Terms and the Event Rules before completing registration and that they agree to them.

  2. After submitting the application, the Participant will receive a confirmation email. The application becomes binding only after the registration fee has been paid in accordance with the Payment Terms. The Participant is responsible for verifying all details in the confirmation and immediately reporting any discrepancies to the Organizer.

  3. The Organizer reserves the right to reject an application if it is incomplete, does not comply with the tournament rules, or if the tournament capacity has been reached. Acceptance of an application does not automatically entitle the Participant to participate in the tournament—participation is conditional upon fulfilling all requirements and timely payment.

  4. Registered teams are required to meet deadlines for submitting player details, providing necessary documents (e.g., medical certificates, parental consent), and paying fees. Failure to meet these obligations may result in exclusion from the tournament without entitlement to a refund of fees already paid.

III. Rights and Obligations of Participants

  1. Violating fair play principles, verbally or physically attacking other participants, referees, or the Organizer.
  2. Damaging property belonging to the Organizer or third parties.
  3. Participants undertake to:
    1. Comply with the tournament rules, Organizer’s instructions, and referees’ decisions.
    2. Adhere to the event schedule and arrive on time for all matches and accompanying activities.
    3. Ensure that each player has valid health insurance covering injuries and medical expenses during the tournament.
    4. Provide the Organizer with truthful and up-to-date team and player information.
    5. Pay all fees associated with participation in accordance with the payment terms.
    6. Maintain order at sports venues and accommodation facilities.

  4. Participants are prohibited from:

    1. Violating fair play principles, verbally or physically attacking other participants, referees, or the Organizer.

    2. Damaging property belonging to the Organizer or third parties.

  5. Failure to comply with these obligations may result in the team’s exclusion from the tournament without the right to a refund. Participants are liable for damages caused by their actions and must compensate the Organizer or the affected third party.

IV. Rights and Obligations of the Organizer

  1. The Organizer undertakes to:

    1. Provide sports facilities, including access to venues, accommodation, and catering for participants.

    2. Ensure qualified referees, technical staff, and organizational support throughout the tournament.

    3. Inform participants about the schedule, rules, and any changes via the website and email.

    4. Ensure participants’ safety during the tournament and cooperate with local security authorities.

  2. The Organizer reserves the right to:

    1. Change the schedule, venue, or tournament format due to unforeseen circumstances (e.g., weather conditions, technical issues, pandemics).

    2. Exclude a participant or team for gross rule violations without entitlement to a refund.

    3. Claim compensation for damages caused by participants.

  3. The Organizer is not responsible for:
    1. Injuries, illnesses, or deaths of participants unless caused by gross negligence.
    2. Loss or damage to participants’ personal belongings.
    3. Damages caused by force majeure (natural disasters, government interventions, pandemics, etc.).
  4. The Organizer has the right to take photos and videos during the tournament and use them for marketing and promotional purposes.

V. Payment and Cancellation Terms

  1. All payment information, including the amount of registration fees, payment deadlines, payment methods, and cancellation terms, is detailed in a separate document, Payment Terms, available at sportsroyale.eu.
  2. The Payment Terms include:
    1. The amount of the entry fee and other charges related to participation in the tournament.
    2. Conditions for granting discounts for early payment.
    3. Penalties for late payments and options for resolving them.
    4. Detailed cancellation terms, including deadlines for canceling participation and the amounts to be refunded.
  3. Participants are required to familiarize themselves with these terms before submitting their application and to pay all fees within the specified deadlines.

VI. Data Protection

  1. Participants’ personal data is processed in accordance with the Privacy Policy (GDPR), which is available at sportsroyale.eu. These policies outline:

    1. What personal data the Organizer collects (names, contacts, health information required for participation).
    2. The purposes of data processing, such as tournament administration, communication, and marketing.
    3. Participants’ rights regarding their personal data, including access, correction, deletion, and processing restrictions.
    4. Measures taken by the Organizer to protect data and the process for lodging complaints.
  2. Participants consent to the processing of their data upon registration and may contact the Organizer at any time regarding inquiries or requests related to their personal data.

VII. Insurance and Liability

  1. Each participant (player, coach, accompanying member) is required to have valid travel and health insurance covering:

    1. Medical expenses due to injury or illness during the tournament.

    2. Costs for possible transport to a medical facility or repatriation.

    3. Liability insurance for damages caused to third parties.

  2. The Organizer is not responsible for:

    1. Injuries, illnesses, or deaths of participants unless caused by its fault.

    2. Loss, damage, or theft of personal belongings during the tournament.

    3. Damages caused by force majeure (natural disasters, pandemics, government measures).

  3. Participants are encouraged to secure cancellation insurance covering participation fees in case of illness or other serious circumstances.

  4. Each participant bears full responsibility for any damage caused by their actions during the tournament and is required to cover the costs of such damages. This includes damages caused to third parties, such as sports venues, accommodation facilities, restaurants, and other tournament partners.

VIII. Photography and Media

  1. The Organizer is authorized to take photographs, videos, and other audiovisual recordings throughout the tournament, including ceremonies, matches, and accompanying events.
  2. Participants in the registration process agree to:
    1. The recording and storage of footage in which they may appear.
    2. The use of these materials for marketing and promotional purposes, including publication on the Organizer’s website, social media, printed materials, and media.
  3. The Organizer agrees that:
    1. The recordings will not be used for purposes other than promoting the tournaments and activities of the Organizer.
    2. Participant data will not be provided to third parties without consent.
  4. Participants are not entitled to financial or other compensation for the use of the recordings. If a participant or their legal guardian disagrees with the recording, they must notify the Organizer before the tournament begins.

IX. Dispute Resolution

  1. All disputes arising between the Organizer and Participants regarding tournament participation will be resolved in accordance with Czech law. The parties commit to making every effort to reach an amicable settlement.

  2. If no agreement is reached, disputes will be submitted to the competent court in Brno. Participants acknowledge that legal costs will be borne by the unsuccessful party unless the court decides otherwise.

X. Final Provisions

  1. These General Terms and Conditions come into effect on February 1, 2025. The Organizer reserves the right to modify or supplement the conditions at any time, with the current version always being published on the website sportsroyale.eu.
  2. Participants are required to regularly check the Organizer’s website and familiarize themselves with the updated terms. If a participant disagrees with the changes, they have the right to cancel their participation within 14 days of the new terms being published without any penalties. After this period, it is assumed that the participant agrees to the updated conditions.
  3. The Organizer is not responsible for failure to fulfill obligations due to force majeure (natural disasters, pandemics, government restrictions, etc.).
  4. These terms have been established to ensure maximum transparency and safety for all participants in tournaments organized by Sports Royale, z.s.

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